Executive Assistant

Job Description: 
We are seeking an experienced and highly organised Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication and organisational skills. As an Executive Assistant at Hendecagon Group, you will play a pivotal role in ensuring the smooth operation of our day-to-day activities, facilitating effective communication, and contributing to the overall success of the organisation.

Key Responsibilities:

(1) Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings, ensuring optimal use of executive time.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Handle correspondence, emails, and phone calls, prioritizing and responding to inquiries in a timely manner.
• Assist in travel arrangements, including booking flights, accommodations, and transportation as needed.

(2) Communication and Liaison:

• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Facilitate communication between the executive team, clients, and other team members, ensuring seamless information flow.
• Draft, proofread, and edit correspondence, memos, and other written materials with a high level of accuracy and attention to detail.

(3) Research and Analysis:

• Conduct research on industry trends, competitors, and market insights to support strategic decision-making and business development efforts.
• Compile and analyse data to generate actionable insights and recommendations for the executive team.

(4) Special Projects and Initiatives:

• Assist in the planning and execution of special projects, events, or initiatives as directed by the executive team.
• Take ownership of assigned tasks and projects, demonstrating resourcefulness and initiative to achieve desired outcomes.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexibility and adaptability to changing priorities and responsibilities.
• Experience working in a remote or virtual environment is a plus.

To Apply: 

Send your CV and Cover letter to careers@hendecagongroup.com using the title of the job role as the subject of your email.

Any queries or requests for information should also be sent to this email..